We’re uniquely invested. Are you?

Join teams of extraordinary professionals and make an impactful difference at our portfolio companies
20
companies
434
Jobs

Office Coordinator

Indegene

Indegene

Administration
New Jersey, USA
Posted on Jan 8, 2025

The Office Coordinator plays a crucial role in ensuring the efficient operation of the office by managing administrative tasks, coordinating office activities, and supporting staff and leadership. This position requires a highly organized and proactive individual who can manage a variety of responsibilities with attention to detail and a focus on maintaining a positive and productive work environment.

Key Responsibilities:

  • Manage day-to-day office operations, including scheduling, correspondence, and filing.
  • Serve as the point of contact for office-related queries and requests.
  • Oversee office supplies and inventory, ensuring timely procurement and restocking.
  • Coordinates and manages schedules for meetings, appointments, conference rooms and events, ensuring optimal use of time and resources.
  • Maintain office equipment and liaise with vendors for repairs and maintenance.
  • Process invoices, expense reports, and assist with basic bookkeeping tasks.
  • Supports the planning and execution of office events, meetings, and conferences, including logistical arrangements and catering.
  • Assists with departmental onboarding of new employees and facilitating Human Resources (HR) related processes under the guidance of HR department.
  • Uphold a positive and professional office environment.
  • Performs other duties as assigned.

Qualifications:

  • At least three years of proven experience in roles such as Office Coordinator, Administrative Assistant, or a similar position.
  • Ability to work independently.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Problem-solving aptitude with a keen eye for detail.
  • High school diploma required; an associate or bachelor’s degree in business administration or related field is a plus.

Why Join Us?

  • A dynamic and inclusive workplace culture.
  • Starting Salary: $45,000 to $55,000, based on experience and education.
  • Paid Time Off: ten vacation days, seven sick days, nine company holidays, and three floating holidays.
  • Health Benefits: Comprehensive medical, dental, and vision insurance.
  • Retirement Plan: 401(k) with company match.
  • Life & Disability Coverage:
    • Company-sponsored life insurance (1.5 times salary).
    • Short-term disability (60% of base salary).
  • Voluntary Benefits: Options for life insurance, long-term disability, critical illness, and hospital indemnity plans.