Account Payable Specialist
OPSWAT
OPSWAT, a global leader in IT, OT, and ICS critical infrastructure cybersecurity, delivers an end-to-end platform that gives public and private sector organizations and enterprises the critical advantage needed to protect their complex networks, secure their devices, and ensure compliance. Over the last 20 years our commitment to innovative technology has earned the trust of more than 1,700 organizations, governments, and institutions globally, solidifying our role in protecting the world’s critical infrastructure and securing our way of life.
The Position
OPSWAT is seeking an Accounts Payable Specialist based in Ho Chi Minh City, Vietnam. The recording and processing payments for US & international markets. The Accounts Payable Specialist will report to the Accounts Payable Team Lead in Vietnam. The Accounts Payable Specialist role will prioritize initiatives to ensure the deliver of key business objectives and benefits.
What You Will be Doing
- Manage AP mailbox to make sure all invoices are kept track for payment.
- Manage the end-to-end accounts payable process, including invoice verification, data entry, and payment processing.
- Verify and reconcile invoices against purchase orders, contracts, and receiving documents to ensure accurate billing and pricing.
- Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax information in payment platform & accounting system.
- Review and reconcile vendor statements and resolve any discrepancies or billing issues in a timely manner.
- Collaborate with internal departments to obtain necessary approvals and documentation for payment processing.
- Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
- Assist in the development and implementation of process improvements to enhance efficiency and accuracy within the accounts payable function.
- Provide exceptional customer service to internal stakeholders and external vendors by promptly responding to inquiries and resolving payment-related issues.
- Assists in the year-end IRS Form 1099-MISC/1099-NEC reporting process for US Market, TDS Declaration for India Market
- Support Procurement process including raising PR, PO reminder and getting quotations from vendors
- Must be flexible for other duties as assigned: As an associate you may be required to cross-train across roles/departments with similar job duties, or assist with other business needs as required.
What We Need from You
- Minimum 2-3 years of working experience in similar environment.
- Fluent in English.
- Highly effective communication and influencing skills, both verbally and in writing.
- Strong interpersonal skills and ability to relate to and engage with people at all levels in the organization.
- Strong analytical skills.
- Netsuite and Tipalti experience is a plus.
OPSWAT is an equal opportunity employer. We celebrate diversity and are committed to providing an environment where equal employment opportunities are extended to all employees and applicants, free of discrimination and harassment of any type. All employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other category protected by federal, state, or local laws.
Recruiting Agencies: we do not accept unsolicited resumes from third party agencies for any of our open positions. To submit resumes for our jobs, there must be a recruiting contract approved by our legal team and endorsed by both parties. We are currently not accepting additional 3rd party agencies at this time.